We all know how important it is to have a backup of your data. This best way to backup outlook article will teach you the best ways to back up and restore all Outlook data, so that you can always be confident in knowing that if anything happens, you’re covered.
Microsoft’s Personal Folders Backup add-in has been discontinued and is no longer available as it does not work with Outlook versions that are supported by Office 365. There are several alternatives to the add-in, however, that provide similar functionality.
You should also ensure you backup any Exchange Server mailboxes the Outlook profiles are connected to, in addition to your local PST files. This can be accomplished by configuring Outlook’s Data File Backups feature on each computer best suited for this task (such as a dedicated file server or NAS). You will need two separate accounts with administrator privileges: one account for backing up and another account for restoring data.
POP3 Account
Your Outlook data is safely stored on your PC in an pst file when you use POP3 email. To ensure that it stays up to date with what’s going on, create copies of this locally saved copy every now and then; but don’t forget about restoring files from prior backups if anything goes wrong like corruption or program crashes.
Exchange Account
When you use an Exchange account, the best way to backup Outlook data is by taking advantage of built-in functionality that allows users to do this automatically. If you’re using Microsoft Office 365 or a hosted version like BPOS or Gmail for Business, it’s best to contact your service provider in order to make sure they offer automatic backups and will give you enough space so that all your emails are always covered. This has another benefit because if anything does go wrong with the email system at work then these companies will be able quickly restore them from their own servers instead of having employees download it manually through Outlook itself– which could take much longer!
Another good idea when backing up Exchange accounts is making regular copies of any files sent as attachments since there is no way to recover these types of files if they are lost.
IMAP
IMAP is a popular email storage service. When you use this type of account, your Outlook data (emails and other goodies) are either stored on the server or synced with it in local files – meaning that there’s two copies! This can make backing up easier if done correctly but also more complicated since not only do we have to worry about what’ll happen when one goes down; now both need restoration from an external source should anything go wrong during their own backup process too.
Store Your Data In Various Locations
One last best practice is to always make sure that you store your data in multiple locations like a USB drive, an online service like Dropbox or CrashPlan, and on a desktop computer (if possible). That way even if one backup system fails there will be at least two other options for recovering the data.
This best-practice guide should help you avoid any unpleasant surprises due to accidental deletion or damage caused by viruses. By now hopefully it’s clear why regular backups are so important.
